Pre departure information
Participants receive destination, itinerary, conduct, packing and contact guidance appropriate to the confirmed programme.
Safety and support
Good journeys begin with clear preparation
Safety is a shared responsibility between the Academy, partner institution, accompanying faculty, participants and service providers.
Planning principles
Support across the journey
Planned supervision
Supervision roles, group movement and free time expectations are agreed with the partner institution before travel.
Accommodation and transport
Confirmed arrangements are shared before departure, including room basis and the transport included in the programme.
Health information
Participants must disclose relevant needs and carry medication, prescriptions and insurance documents as advised.
Emergency communication
Group leaders maintain programme contacts and an escalation route appropriate to the destination and cohort.
Local conduct
Students receive guidance on laws, customs, respectful behaviour, attendance and staying with the group.
Shared responsibility
Who does what
Participants are expected to
- Follow instructions and the group code of conduct
- Attend scheduled learning and travel activities
- Protect passports, money and personal belongings
- Stay with the group unless permission is given
- Report illness, concerns or incidents promptly
- Respect local laws, culture and host organisations
Institutions and organisers agree
- Supervision and decision making responsibilities
- Participant information and consent requirements
- Insurance, medical and emergency arrangements
- Accommodation, transport and included services
- Incident escalation and family communication
- Changes required by weather, access or local conditions
No travel programme can remove all risk. Final arrangements, emergency procedures and insurance requirements must be reviewed for each cohort and destination before payment or departure.
Need a specific answer?
Ask before you confirm
Tell us the destination, student age group and the support information you require.